ARCCSS 2017 Workshop FAQ's

  • Is there a registration deadline?
    • Yes. Due to the venue requiring firm numbers. Your registrations need to be made via the ARCCSS website by noon on Thursday 14 September.

 

  • Where is the workshop being held?
    • The workshop venue is held at QT Canberra - 1 London Circuit, Canberra ACT

 

  • How do I get to Canberra?
    • The Centre will reimburse your airfares if you are part of the ARCCSS/CLEX - this will be organised by your University's Administrative Assistant/Supervisor. Please book in accordance to your University's travel policy. 

 

  • When should I arrive?
    • Networking and welcome drinks begins at 5pm on Sunday 29th October at a venue in the CBS of Canberra. So plan to arrive into Canberra prior to this to allow for check in to your hotels and transport to the venue. 

 

  • How do I get home?
    • The workshop finishes at 4pm on Wednesday 1 November - so please schedule your flights to include enough time to get to the airport.  

 

  • Should I book my own accommodation?
    • Yes. Everyone who registers for the workshop via the ARCCSS website will need to book accommodation close to the venue. We encourage the use of sharing accommodation including AirBnbs and Apartments with your colleagues. 
    • Note: CIs, Speakers, Admin and CMS teams will have their accommodation booked by the centre at QT. 

 

  • Do I need to pay anything?
    • If you are an employee or student of the Centre, your registration and catering are covered by the central budget via reimbursement. Your node travel budget will however need to fund your flights and accommodation in Canberra.
    • If you are staying in Canberra on the Wednesday or Thursday night after the workshop, this expense will also need to be covered by funds from your supervisor or node travel budget.

 

  • I’m either an Associate Investigator or not an ARCCSS student or employee. Do I need to pay?
    • We want to be as inclusive as we can for members of our research community who collaborate with the Centre. At the same time we need to manage our finite resources carefully. You will need to fund your travel and accommodation to Canberra. 
    • If you have been invited by one of the five research program leaders to give a talk, your accommodation and catering will be covered by the Centre.
    • We will endeavour to find funds to cover costs for researchers from outside of the Centre though this will ultimately be dependent on the final number of registrations. It’s probable that we will need to recover some catering costs for non-CoE attendees. This will be strictly on a cost-basis as the Centre workshop is not run as a commercial event.

 

  • I’m not officially a CoE student. Can I come?
    • Yes! However your supervisor will need to speak to a Chief Investigator at your node to find out whether there are funds available to cover your travel and accommodation, or whether this needs to be paid by your supervisor.

 

  • Can I bring my spouse/children?
    • Spouses and children are welcome to join you, however the Centre will need to recoup the cost of their food, flights and accommodation.

 

  • Will there be child care?
    • There will be child care available at/near the venue - with local, trusted, qualified babysitters. Those with carer’s responsibility are able to indicate on the registration form if they would be likely to take advantage of childcare if offered. Once there is a clear picture of need, we will liaise with parents to finalise arrangements. 

 

  • Should I bring a poster?
    • Yes! The main form of science communication at the workshop is via poster. There will be a poster prize this year. Please try to limit your poster to A0 size, portrait orientation.

 

  • Do I need to arrange my own accommodation in Canberra on the Wednesday night before the ECR day?
    • Yes. You should speak to your supervisor about funding for this from money held at your node. It’s recommended that students and ECRs investigate options for sharing serviced apartments or similar in order to manage costs.

 

  • Can I go explore?
    • The QT Canberra is close to the city center. The workshop agenda is quite dense, however there may be time before breakfast or at the end of each day for recreational pursuits. Those who arrive early on Sunday will also have time to explore the surrounding area.

 

  • I have special dietary needs. Will I go hungry?
    • No! The chef at QT Canberra is very skillful and able to cater appropriately for special needs. Please indicate dietary requirements at the time of registering for the workshop.

 

If you have any other questions, please get in touch with Elaine Fernandes (elaine.fernandes@unsw.edu.au) or Stephen Gray (stephen.gray@unsw.edu.au).

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