Frequently asked questions

Is there a registration deadline?


Registrations need to be made via the ARCCSS website by noon on Friday 17 October.


How do I get to the Hunter Valley?

The Centre will charter buses to transport people from Newcastle Airport and from Sydney.

Newcastle is the easiest option for people travelling from or via Melbourne. Virgin Australia Flight 1593 lands at 13:55. The bus will depart at approximately 2:15. There’s also a Jetstar flight that lands about an hour earlier. The bus trip to the Hunter Valley will take approximately 50 minutes from the airport.

We will also charter buses from pick up points in Sydney – most likely the airport and UNSW. People flying to Sydney should book flights that arrive in time to collect luggage and assemble for a 12:30 bus departure.

A small bus from ANU is also a possibility if there’s general preference for that rather than other options such as flying or travelling by road to Sydney or car pooling from Canberra.


When should I arrive?

Networking drinks and a BBQ begins at 6pm on Monday 24th November by the pool at the Mercure.

Buses will arrive some time around 3pm.  Those who wish to arrive earlier by car will be able to check into accommodation from 2pm.


How do I get home?

There will be a bus returning to Newcastle Airport to meet Jetstar flight JQ479 to Melbourne at 17:25 on Thursday 27 Nov.

There will also be buses returning to Sydney after the workshop. We will take into account that some people will arrive via Newcastle, but return via Sydney (e.g. those going to the ECR workshop) and charter appropriately sized buses.


Should I book my own accommodation in the Hunter Valley?


Everyone who registers for the workshop via the ARCCSS website will be allocated accommodation either onsite at the Mercure or at the adjacent Leisure Inn Pokolbin Hill. Students will be allocated twin share rooms. We’ll put a call out to nominate share-mates once registrations have closed. Post docs and other attendees have the option to share or have a private room if they prefer.


I’m not from one of the five CoE universities. Do I need to pay anything?

We want to be as inclusive as we can for members of the climate community who collaborate with the Centre. At the same time we need to manage our budget carefully.  

You will need to fund your travel to Newcastle or Sydney to meet the bus transfers to the venue or make your own way to the Hunter Valley.

If you have been invited by one of the five research program leaders to give a talk, your accommodation and meals will be covered by the Centre.

We will endeavour to find funds from various Centre accounts to cover accommodation and catering for researchers from outside of the Centre though this will ultimately be dependent on the final number of registrations. There is a possibility that we will need to recover some accommodation and catering costs for non-CoE attendees.


I’m not officially a CoE student. Can I come?


However your supervisor will need to speak to a Chief Investigator at your node to find out whether there are funds available to cover your travel and accommodation, or whether this needs to be paid by your supervisor.


Should I bring a poster?


The main form of science communication at the workshop is via poster. In fact there will be a poster prize this year. You will be assigned to one of two formal poster sessions. Please try to limit your poster to A0 size, portrait orientation.


Do I need to arrange my own accommodation in Sydney on the Thursday before the ECR day?


You should speak to your supervisor about funding for this from money held at your node.  

See for reasonably priced accommodation close to UNSW. Couch surfing might also be a possibility.


If you have any other questions, please get in touch with Simone Purdon or Stephen Gray.

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